Privacy Policy

[PLACEHOLDER — NEEDS LEGAL REVIEW: ORGANIZATION LEGAL NAME] | [PLACEHOLDER — NEEDS LEGAL REVIEW: WEBSITE URL]

Effective Date: [PLACEHOLDER — NEEDS LEGAL REVIEW: INSERT DATE] Last Updated: [PLACEHOLDER — NEEDS LEGAL REVIEW: INSERT DATE]

This Privacy Policy describes how [ORGANIZATION NAME] ("we," "us," or "our") collects, uses, and shares information about you when you visit our website, make a donation, register for events, or otherwise interact with us.

1. Information We Collect

a. Information You Provide Directly

Contact information (name, email address, mailing address, phone number) submitted via contact forms
Donation information, including payment details processed through our third-party payment processor
Event registration information, including name, email, and any additional details requested at sign-up

b. Information Collected Automatically

Usage data such as pages visited, time spent on the site, and referring URLs
Device and browser information
IP address and approximate location

We may use cookies and similar tracking technologies (e.g., Google Analytics) to collect this data. [PLACEHOLDER — NEEDS LEGAL REVIEW: CONFIRM WHICH ANALYTICS / COOKIE TOOLS ARE IN USE]

2. How We Use Your Information

We use the information we collect to:

Process and acknowledge donations
Communicate with you about events, programs, and updates related to the Preserve
Respond to your inquiries and provide support
Improve the functionality and content of our website
Comply with legal obligations

[PLACEHOLDER — NEEDS LEGAL REVIEW: CONFIRM WHETHER YOU USE DATA FOR ANY ADDITIONAL PURPOSES, E.G. MARKETING EMAILS, THIRD-PARTY PARTNERSHIPS]

3. Sharing Your Information

We do not sell your personal information. We may share your information with:

Payment processors to complete donations (e.g., [PLACEHOLDER — NAME OF PAYMENT PROCESSOR, E.G. STRIPE, PAYPAL])
Event management or registration platforms, if applicable
Analytics providers (e.g., Google Analytics)
Legal authorities if required by law

4. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes described in this policy, or as required by law. [PLACEHOLDER — NEEDS LEGAL REVIEW: SPECIFY RETENTION PERIODS IF KNOWN, E.G. DONATION RECORDS RETAINED FOR 7 YEARS PER IRS REQUIREMENTS]

5. Your Rights — Virginia Residents

If you are a Virginia resident, the Virginia Consumer Data Protection Act (VCDPA) may provide you with certain rights, including:

The right to access personal data we hold about you
The right to correct inaccuracies in your personal data
The right to delete your personal data
The right to opt out of certain data processing activities

To exercise these rights, please contact us at [PLACEHOLDER — ORGANIZATION EMAIL ADDRESS].

Note to legal reviewer: Confirm whether this organization meets the VCDPA applicability thresholds for nonprofits. Adjust or remove this section as appropriate.

6. Cookies

Our website uses cookies to improve your browsing experience and analyze site traffic. You may adjust your browser settings to refuse cookies; however, some features of the site may not function properly as a result. [PLACEHOLDER — NEEDS LEGAL REVIEW: ADD COOKIE CONSENT BANNER DETAILS IF APPLICABLE]

7. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites and encourage you to review their privacy policies.

8. Children's Privacy

Our website is not directed at children under the age of 13, and we do not knowingly collect personal information from children. [PLACEHOLDER — NEEDS LEGAL REVIEW: CONFIRM IF ANY PROGRAMS OR EVENT REGISTRATIONS INVOLVE MINORS AND ADD APPROPRIATE LANGUAGE]

9. Security

We take reasonable measures to protect your personal information from unauthorized access, use, or disclosure. However, no method of transmission over the internet is completely secure. [PLACEHOLDER — NEEDS LEGAL REVIEW: NOTE ANY SPECIFIC SECURITY MEASURES IN PLACE]

10. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us at: [PLACEHOLDER — ORGANIZATION NAME] [PLACEHOLDER — MAILING ADDRESS] Email: [PLACEHOLDER — GENERAL ORGANIZATION EMAIL]